Documents for importing sunflower oil
Every shipment of sunflower oil of Ukrainian origin from SUNVORA travels with a basic set of documents. Your customs broker, quality team and auditors use them to clear and check the goods. This guide explains what each document is for, which HS codes apply and what depends on your country.
Updated
The basic document set and what each one is for
| Document | What it is for | When |
|---|---|---|
| Certificate of Analysis (COA) | Reports the batch results (acidity, peroxide value, moisture, purity) so you can check them against the agreed specification. | Each batch |
| Certificate of origin | States that the oil is of Ukrainian origin. Customs use the origin to decide which duties and trade measures apply. | Each shipment |
| Phytosanitary certificate | Issued by the plant-health authority of the exporting country when the importing country requires it. | When the destination requires it |
| Commercial invoice | Describes the goods, quantity, price and Incoterms® rule. Customs use it to establish the value of the goods. | Each shipment |
| Packing list | Details how the goods are packed: bottles, cartons, pallets, drums, IBC totes or tanks, with weights. | Each shipment |
| Transport document | Bill of lading for sea, CMR consignment note for road, or the equivalent for the mode used. | Each shipment |
HS codes for sunflower oil
In the Harmonized System, sunflower oil falls under heading 1512: 1512.11 for crude oil and 1512.19 for refined oil. National tariffs add more digits, so your customs broker confirms the full code and the duties in your country. See crude sunflower oil and refined sunflower oil.
What depends on your country
- Whether a phytosanitary certificate is required for vegetable oil.
- Labelling and language rules for packaged oil sold to consumers (see bottled sunflower oil).
- Import registrations, licences or pre-shipment checks that some countries apply.
- Any extra analysis or certificate that your customers or authorities ask for.
State your destination when you request a quotation: the documents for your shipment are confirmed in the quotation. Your customs broker remains the reference for local rules.
Documents and the Incoterms® rule
The Incoterms® 2020 rule agreed in the quotation sets who arranges transport and customs clearance. Under most rules the seller clears the goods for export and the buyer clears them for import; under EXW the buyer also handles export clearance, and under DDP the seller also handles import clearance. See price and Incoterms.
Checking the documents when the goods arrive
- Compare the COA results with the specification agreed in the quotation.
- Check that the batch number on the COA matches the packing list and the markings on the goods.
- Check that quantities and weights match on the invoice, packing list and transport document.
- Keep the documents for your traceability records and audits.
What to send to receive a quotation
The more precise the request, the faster the offer. Please include:
- Destination country and city or port.
- Product: refined, crude or high oleic.
- Format and quantity: pallets of PET bottles, drums, IBC totes, ISO tank or flexitank.
- Preferred Incoterms® 2020 rule and payment terms.
- Documents or certificates required by your market.
- Target delivery window.
Send it through the quotation form. To understand how the offer is built, read how quotations and Incoterms work.
Frequently asked questions
Which documents come with a shipment of sunflower oil?
A Certificate of Analysis for the batch, a certificate of origin, a commercial invoice, a packing list and the transport document, plus a phytosanitary certificate when the destination requires it.
What is the HS code of sunflower oil?
Heading 1512: 1512.11 for crude sunflower oil and 1512.19 for refined. Your customs broker confirms the full national code and the duties.
Can you provide halal, kosher or organic certificates?
They depend on the producing plant and the destination, so they are confirmed per order and never assumed. Mention them in your quotation request.
Who handles customs clearance?
It depends on the Incoterms® rule agreed in the quotation. Import clearance in the destination country is usually handled by the buyer through a customs broker.
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